Expense reports without the typing
Typing receipts into a spreadsheet is the slow part of any expense claim. This scanner reads the receipt for you and fills in the fields you actually need: who you paid, when, what you bought, the tax and the total.
It isn't plain text OCR. A basic OCR tool gives you a block of text that you still have to sort out. This one understands the layout of a receipt, so the total lands in the Total column, tax lines like CGST and SGST are added together, and the change-due line isn't counted as an item.
Add up to 10 receipts at once and download them together. You get one row per receipt, ready to paste into an expense report or upload to your accounting software.
What gets extracted
Each receipt gives you two sheets. Columns that are empty on every receipt are left out.
| Sheet | Columns |
|---|---|
| Receipts | Merchant, date, time, receipt number, currency, subtotal, tax, tip, discount, total, payment method and a suggested spending category. |
| Items | Description, quantity, unit price and amount for each line on the receipt. |
| Several receipts combined | One row per receipt on the Receipts sheet, with a Source file column so you can find the original. |
How to scan receipts to Excel
Take a photo
Lay the receipt flat on a dark surface, in good light, and photograph it from directly above. Screenshots of e-receipts and PDF receipts work too.
Upload the receipts
Add up to 10 at once. iPhone HEIC photos are supported, so there’s no need to convert them first.
Check the totals
The tool checks that the items add up to the subtotal, and that subtotal plus tax and tip equals the total. If something doesn’t match, you’ll see a note.
Download
Use "All as Excel" for one workbook covering every receipt, or download each receipt on its own.
Who it helps
Employees filing expenses
Turn a week of travel receipts into one spreadsheet before submitting the claim.
Freelancers and small businesses
Keep a running record of deductible spending for tax time.
Household budgeting
See what groceries actually cost, item by item, across a month.
Bookkeepers
Digitise a shoebox of client receipts in batches of ten.
Getting good scans
- Photograph thermal receipts soon. They fade within months, and faded print is the most common reason for missing values.
- Flatten crumpled receipts and keep the whole receipt in the frame, including the total at the bottom.
- For long receipts, take the photo from a little further away rather than cutting the bottom off.
- A dark background helps the receipt edges stand out.
- Watch the dates. On receipts like 03/04/2026, the country and currency are used to decide the day and month. Check any that look odd.
Good to know
- Only the last four digits of a card number are kept. Full card numbers are never extracted.
- The spending category is a suggestion based on the merchant and items. Change it if your company uses different categories.
- Handwritten receipts and very faded thermal paper may need manual fixes.
Frequently asked questions
What information does the receipt scanner pull out?
The merchant name, date and time, receipt number, currency, every line item with quantity and price, subtotal, tax, tip, discount, total, payment method and a suggested category.
Can I scan several receipts into one spreadsheet?
Yes. Upload up to 10 receipts, convert them, and click "All as Excel". You get one row per receipt and a combined list of items, each with the file it came from.
How accurate is it?
Clear receipts are usually read correctly in full. To catch mistakes, the tool checks that the line items match the subtotal and that the total adds up, and shows a note if they don’t.
Does it work with receipts in other languages and currencies?
Yes. It reads receipts in many languages, and records the currency code (such as INR, EUR or USD) separately from the amounts so the numbers stay usable.
Is this different from receipt OCR?
Plain receipt OCR gives you raw text. This tool also understands the structure, so the total, tax and items each go into the right column without any cleanup.
Is it free?
You get free daily credits, and each file uses one credit. If you need more, there are optional one-time credit packs. There is no subscription.
What happens to my receipts?
Your file is sent to Google's Gemini AI to be read, and the result comes straight back to your browser. Toolghar doesn't save the file or the extracted data, and the spreadsheet is built on your device.